For virtual assistants
Plan your client work. Know what your week is worth.
Steady is a calm, money-aware workspace for Virtual Assistants, Online Business Managers, boutique admin agencies, and fractional operators who need to plan client work, track billable time, manage expenses, and send invoices without bouncing between six different tools.
The tab-switching problem
Your client work should not live across six different tabs.
Most VAs and fractional operators end up stitching together a messy admin stack: Toggl or Harvest for time tracking, Google Calendar for planning, Notion or Trello for work notes, spreadsheets for revenue, Wave or FreshBooks for invoices, and Stripe links for payment. That works for a while — until managing the tools starts becoming the work.
- Client tasks, admin work, follow-up, and billable time get scattered across calendars, notes, timers, spreadsheets, and invoices.
- You can be busy all week and still not know what the week was worth until you manually rebuild it later.
- Small billable tasks are easy to forget when they are tracked after the fact instead of planned before the work begins.
- Invoices become harder to trust when time, scope, expenses, and client details live in separate places.
The VA admin stack
Replace the tools you keep duct-taping together.
Steady helps Virtual Assistants, OBMs, boutique admin agencies, and fractional operators plan client work, track billable time, manage expenses, and invoice from one connected workflow.
Built for client-service operators who already live in their browser.
Before Steady
The scattered admin stack
Toggl
Time tracking
Calendar
Planning
Notion
Client notes
Trello
Task boards
Spreadsheets
Revenue tracking
FreshBooks
Invoices
QuickBooks
Accounting
Stripe
Payments
After
Steady
Plan the week, track what happened, invoice from verified work, and keep the client record clean.
Plan
Schedule client blocks and see expected value.
Track
Convert completed blocks into verified time.
Invoice
Bill from clean records instead of memory.
All product names and logos are trademarks of their respective owners. Steady is not affiliated with or endorsed by these companies.
The Steady workflow
One calm workflow from calendar to invoice.
Steady connects the way VAs, OBMs, and fractional operators actually work: plan the week, complete the client work, convert it into billable time, and invoice from a record you can trust.
Plan the client roster
Block work for each client before the week begins so you can see capacity, commitments, and expected income clearly.
Track reality without stress
Convert completed schedule blocks into verified time entries instead of reconstructing your week from memory.
Capture billable work
Keep hourly work, fixed-fee work, expenses, and client-specific rates connected to the right client, service , or engagement.
Invoice with confidence
Generate clean invoices from verified work, see what remains uninvoiced, and keep outstanding balances visible.
Why VAs choose Steady
Replace the duct-taped admin stack with one steady system.
Steady brings together the planning, tracking, billing, expense, and client context that usually gets split across too many tools.
Money-aware calendar planning
Plan client blocks by day, job, and rate so you can see what your week is expected to earn before the work happens.
One-click time conversion
Turn planned client work into billable time entries when the work is complete. No more rebuilding your timesheet from memory.
Client roster visibility
Keep client contact details, default rates, payment terms, jobs, invoices, and recent activity together in one clean profile.
Expense splitting and markups
Allocate software subscriptions, stock assets, ad spend, travel, or other billable expenses across the right clients and jobs.
Estimates, quotes, and approvals
Send polished estimates before work begins and keep client approval connected to the client work, invoice, and business record.
Invoice-ready records
See what has been planned, logged, invoiced, paid, or left outstanding so fewer billable details slip through the cracks.
Built for desk-based client operators
A better fit for the people already running client work from their browser.
Steady is especially useful for service professionals who manage multiple clients, sell their time carefully, and need clearer weekly visibility without adopting heavy agency software.
Virtual Assistants
Plan client admin blocks, track billable time, manage small tasks, and send invoices without losing work across notes and timers.
Online Business Managers
Coordinate client operations, recurring admin, project support, and monthly billing from a single planning-first workflow.
Fractional executives
Balance multiple clients, advisory sessions, internal follow-up, and weekly capacity without guessing where your time went.
Boutique admin agencies
Give small teams shared visibility into client work, billable capacity, jobs, rates, invoices, and what still needs to be closed.
“The hardest part of VA work is not doing the work. It is remembering what was planned, what changed, what became billable, and what still needs to be invoiced.”
Virtual assistant
Client operations and admin support
Run your client week from one calm workspace.
Plan client work, understand weekly income, track billable time, manage expenses, and invoice without the spreadsheet scramble.